Date: May 18, 1991 (Saturday) Time: 11:00 A.M.

 Location: Youngquist Residence, Lot 8, Lakeshore Woods

 
1. The President, Guy L. Siebold, formally opened the meeting at about 11:20 A.M.; his opening remarks included welcoming the Members in attendance, thanking the Youngquists for allowing the use of their residence for the meeting, and discussing the Agenda for the meeting.

 2. For a quorum, 10% or more of the lots needed to be represented. Representatives were at the meeting from Lots 1, 2, 4, 8, 10, 29, 34, 35, 36, 43, 46, 47, and 53, accounting for 25% of the lots. Therefore, it was determined there was a quorum.

 3. For proof of notice of the meeting, the Secretary-Treasurer, James A. Youngquist, indicated that he had sent notices in a timely manner to all Association Members of record, following Association procedures. Neither Members in attendance nor Members not in attendance claimed any lack of proper notice. Therefore, it was determined that proper notice was given. After such determinations were made, the President presented the Minutes from the previous (the first) Annual Meeting; these Minutes were sent to all attendees at the previous meeting and were made available to Members for their perusal prior to this meeting. Reading of the Minutes was waived; they were unanimously accepted by the Members as written.

 4. The Secretary-Treasurer presented his report, which was accepted by the Members. He noted that all 1991 dues were paid, except those from one lot. He reviewed the major expenses for the last year, e.g., for mowing and improvements to the common areas. The question of turning over the roads to the state was discussed. The Secretary-Treasurer indicated that only a portion of the roads could be turned over at this time since three structures needed to be built on a section of road before the state would accept it. Turnover would include posting a bond (about $10,000), providing for signs, and other activities. Upon turnover, the state would assume responsibility for maintenance, snow removal, and mowing the roadside. The latter two might not receive top priority. The pro's and con's of turning over the roads was discussed among the Members. Of particular concern were the potential importance of being able to limit access to the Subdivision and the possible costs associated with road maintenance. The President called for a show of hands to have Members indicate their present positions on the question. Two Members wanted the Board to proceed with turning over those eligible sections as soon as possible; eleven Members wanted the Board to wait for a while until the importance of some of the issues became more clear; no Members were firmly against turning over the roads to the state. Mr. Daughtry, Lot 34, requested that the Board try to contact other associations to find out what their experience had been with turning over the roads. He also requested that the Board continue to monitor the situation about the paving of Route 685, which was also raised in the discussion about roads. The other Members also agreed that the Board should do anything it could do to further the paving of Route 685.

 5. Katherine Clark, Lot 36 and Sandra Luke, Lot 43 were appointed by the Members to assist the Secretary-Treasurer in counting the ballots for the election of Directors.

 6. The Vice President, Michael L. Hayes, reported on common area development and architectural reviews. For the latter, he indicated that he had approved the building and site plans for the Somerville's, Lot 7. The Vice President stated that he had tried to get several landscape firms to come to Lakeshore Woods and bid on landscaping. None of the firms appeared interested. The consensus of the Members was that we should go ahead and do the landscaping on our own. Jay Youngquist volunteered to pick up selected shrubbery in his truck and help plant it. Problems with boat dock pilings near Lot 8 were again noted, particularly as this resulted in inadequacies with certain slips. The Vice President stated that he was working on reassinging some of the slips to resolve the problems. The consensus of the Members was that slip assignments should remain constant from year to year for those Members who actually had boats in their slips and used their slips regularly. The Vice President's report was accepted.

 7. The President reviewed the progress which the Association had made since the initial Board was formed in October 1, 1988. He noted especially the efforts to set up the Association on a sound administrative basis, the efforts to keep the Members informed by way of semi-annual letters and open meetings, and the progress that had been made in improving the common areas. He stated that he hoped the Members would continue to attend meetings and participate as actively as possible. As part of his efforts, the President presented the proposed new By-Laws for the Association.
These proposed By-Laws were made available for inspection by the Members. He reviewed the problems with the old By-Laws and some of the approaches in the proposed new one, although the President stated that the proposed new By-Laws were in most respects similar to the old ones or followed procedures subsequently adopted by the Board (e.g., election of Directors by mail).

 8. The Secretary-Treasurer reported on the results of the election of Directors. There were 23 valid ballots. All three candidates (Robert I. B. Kahane, Dennis E. Luke, and Joseph B. Wooldridge) were elected as Directors for three year terms. Prior to the announcement of the election results, the Members gave a round of applause for the contributions and hard work of the Directors that had served for the last year.
9. During the question and answer session, the Members raised several questions. Mr. Jerrel Daughtry, Lot 34, asked about whose responsibility it was to keep free and clear the section on his lot for which the Association had a drainage easement. The response was that, since it was his lot, he had the normal right and responsibility to manage and control the section. However, Mr. Daughtry could request assistance from the Board in the event there was an unusual or abnormal problem preventing drainage. The Association has the right and responsibility to enter the area and insure that there was sufficient drainage. Ms. Lee Rubien asked about the square footage of decking required for access lots. The response was that only that item in the Covenants had been changed (by the developer, followed by the Association, and with notice given twice to Members) such that only 400 square feet of decking (or patio) was required of access lot dwellings. Ms. Jennifer Walsh discussed the problem she had noticed with respect to owners not cleaning up after their dogs. She requested that dog owners be reminded to clean up after their dogs, and of the Covenant restrictions concerning dogs, in the next letter to Members. The President indicated that he would include such a section in his next letter to Members (August).

 10. There being no additional questions or business to discuss, a motion to adjourn was made and seconded; the motion carried unanimously. The meeting was adjourned by the President about 12:15 P.M. Food and refreshments, sponsored by the Association, were subsequently provided by the Youngquists.