Date: May 16, 1992 Time: 11:00 A.M.

 Location: Youngquist Residence, Lot 8, Lakeshore Woods

 1. The President, Guy L. Siebold, formally opened the meeting about 11:15 A.M.; his opening remarks included welcoming the Members in attendance, thanking Jay and Kathy Youngquist for allowing the use of their residence for the meeting, and discussing the Agenda for the meeting.

 2. For a quorum, 10% or more of the lots needed to be represented. Representatives were at the meeting from Lots 1, 2, 4, 7, 8, 9, 22, 26, 27, 29, 34, 36, 43, and 53, which accounted for 27% of the lots. Therefore, it was determined that there was a quorum.

 3. For proof of notice of the meeting, the Secretary-Treasurer, James A. Youngquist, indicated that he had sent notices in a timely manner to all Association Members of record, following the Association By-Laws. Neither Members in attendance nor Members not in attendance claimed any lack of proper notice. Therefore, it was determined that proper notice was given.

 4. The President presented the Minutes from the previous (Second) Annual Meeting, May 18, 1991. These Minutes were sent to all attendees of that Second Annual Meeting and were available to Members at the current meeting for inspection. Reading of the Minutes was waived; they were unanimously accepted by the Members as written, without corrections or additions.

 5. The Secretary-Treasurer presented his financial report, which was accepted by the Members.

6. The Secretary-Treasurer indicated that he had received 27 completed ballots from the Members (over 50%) for the election of Directors. The President asked if there were any nominations from the floor; there were none. There were three candidates for the three Director positions, each with identical terms of three years. Given that several of the Members present said that they had split their votes among the three candidates, the President entertained a motion that the each of the candidates be declared elected as a Director by proclamation. Such a motion was made, seconded, and passed unanimously. Therefore there was no need to appoint Tellers of the Election or count specific votes. Elected for three years terms as Directors were: Frank Dietrich, James Hogan, and Jennifer Walsh.

 7. The co-Vice President, Jennifer Walsh, described the general duties of her position. (The other co-Vice President, Joe Wooldridge, was unable to attend the meeting.) She presented her recommendation on boat slip assignments, that Members should keep their current assignments, for the most part, rather than have a lot of change or a lottery type environment. She indicated that she would like to see some improvements to the common area, such as adding a barbeque facility near the pavillion. She also reported that she was working on a guide for renters, which could be distributed to tenants so they understood the rules and had access to important phone numbers. Jennifer stated that she was open to suggestions from the Members.

 8. In conjunction with Walsh's presentation, the President opened up a general discussion on boat slip assignments. He noted that the general plan of the development, as reflected in the Declaration of Protective Restrictions and Covenants and the Association deed (from the developer) to the common areas, put the docks under the ownership and control of the Association, subject to the license of the Virginia Power Company. The documents also made the Association responsible for the general maintenance of the boat docks. The President asked the Members to recommend a slip assignment policy, particularly with respect to what should trigger the change or loss of a Member's slip assignment (e.g., non-payment of dues, selling his lot, or just the passing of a year). The strong consensus was that Members should retain their current permanent slip assignments of record on a continuing basis, as long as they do not lose their common area privileges (e.g., due to non-payment of dues or because of being cited for continuing violation of the Covenants or rules). The President noted that this position may result in less flexibility of assignments. The consensus of the Members was that that was OK; additional flexibility could be increased by the Members informally making arrangements for changes among themselves, with or without the assistance of the Vice President, as needed. The President indicated that he would entertain a motion from the Members instructing the Board of Directors to develop a policy reflecting the Members' desired position. The motion was made, seconded, and passed unanimously to instruct the Board to adopt a slip assignment policy such: 1) that Members would keep indefinitely their current permanent slip assignment, unless they failed to pay their dues or continually violated the rules or regulations of the Association; 2) that the Members should make arrangements for slip changes among themselves, but could request the assistance of the Board; 3) that the Board should send a letter notifying (access lot) Members of their slip assignment of record, including a statement that the Association is the owner of the slip, and describing the adopted slip policy; and 4) that Members must inform the Association in writing of any permanent slip changes agreed to among themselves.

 9. The issue of renting one's slip was raised. The President indicated that since the Association owned the docks and slips, the Association would have to approve the privilege; he strongly recommended that such a privilege not be allowed because it would increase: 1) liability insurance costs, 2) congestion in the boat dock and parking areas, and 3) boat dock replacement and maintenance costs. There was general agreement among the Members that the Association should not allow rental of slips. However, the Members recommended that the Board develop appropriate policies and procedures for Members who wished to allow friends or relatives to use their slip or the common areas. Especially, the Board should consider the use of passes, a form letter for those wanting to notify the Board that they were inviting a large number of guests (e.g., 10 or more), and ways to prevent guests from causing problems (e.g., with the trash or loose animals).

 10. The President requested input from Members on the issue of turning over the common area roads to the state. At last year's (Second) Annual Meeting, the Members decided to delay the decision and asked the Board to obtain information about the cost of a security gate. (Jay Youngquist had subsequently looked into the matter and determined that a gate, depending on its precise nature, would cost somewhere between $10,000 and $15,000.) The pro's and con's of turning over the roads were again discussed, generally under the themes of security and control over the roads versus costs of maintenance and at turnover. The majority of the Members felt that we should not turn the roads over piecemeal but should wait until we could turn over all the roads at once, if we chose to turn them over. Again this year, there was no clear consensus on turning over the roads to the state or not. Since it was not critical to decide whether to turn the roads over at this time, the Members agreed to wait on the matter until the issue was more ripe.

 11. The President reported on the progress towards the paving of Route 685. Currently, there are seven parcels of land bordering on Route 685 for which there are no easements granted to the state; the easements are needed before the state can begin paving. The Department of Transportation has provided forms (for signatures granting the easements) to some members of Tall Pines (including Howard Wright and Bob Benson); these individuals are trying to obtain the signatures of the seven parcel owners to grant the easements. Thus far, one of the parcel owners has agreed to sign. The other owners have either refused to sign or been difficult to contact. Before the county can obtain the easements under eminent domain, it must first try to reach an agreement with the property owners out of court. Apparently, the county is encouraging the associations along 685 to obtain the agreements for them. The President noted that, at some time, the associations along 685 may need to contribute funds to buy the easements to hasten the project along. He asked the Members whether, in principle, they supported the Board taking money from the road reserves to pay for any pro rata contribution required of Lakeshore Woods. The Members agreed that it was important to get Route 685 paved and that using the road reserves would be an appropriate way to fund any required contribution; however, the Members recommended that the Board solicit input from all of the Members if the amounts of funds was substantial (e.g., more than $100 per lot). Jay Youngquist recalled that one of the parcel owners had hauled some dirt for him; Jay volunteered to contact the individual to verify he was a parcel owner and ask that he sign the easement form. Some Members suggested that the Board provide names and addresses and sample letters to all the Members so that they could send letters to the appropriate county or state officials involved in paving. The Secretary-Treasurer reminded them that we had already sent in petitions. The Members nonetheless recommended that we continue to apply whatever pressure we can to get the road paved.

 12. The President asked if there were any additional business, questions, or comments. There were none. A motion to adjourn was made, seconded, and passed unanimously. The meeting was
adjourned at 1:10 P.M. Food and refreshments were provided by the Youngquists.