Date: May 30, 1998 Time: 11:00 A.M.

Location: The Pavilion, Beach and Boat Dock Area,
Lakeshore Woods Subdivision
 
 

1. The President, Joe Wooldridge, formally opened the meeting about 11:05 A.M.; his opening remarks included welcoming the Members in attendance to the ninth Annual Meeting.

2. For a quorum, 10% or more of the lots needed to be represented. Representatives were at the meeting from Lots 1, 2, 19, 26, 27, 34, 35, 36, 37, 41, 46, and 53, which accounted for 23% of the lots. Therefore, a quorum was present.

3. For proof of notice of the meeting, the Secretary-Treasurer reported to the President that he had sent notices in a timely manner to all Association Members at their address of record, following the By-Laws. Neither Members in attendance nor Members not in attendance claimed any lack of proper notice. Therefore, it was determined proper notice was given.

4. The President presented the Minutes for the previous (eighth) Annual Meeting of the Association, May 17, 1997. These Minutes were sent to all attendees of that eighth Annual Meeting and were available to Members at the current meeting for inspection. Reading of the Minutes was waived; they were unanimously accepted by the Members as written, without corrections or additions.

5. James Hogan, the Secretary -Treasurer, provided the financial report. The financial report was also given as a handout to the Members. The report, being thorough as usual, was accepted as given. Jim also reported that the dues for four lots were still delinquent, and he would be filing liens against these properties sometime in June.  Jim also noted that these were the same four lots that were late in paying dues last year, and the owners had paid only after liens had been filed.

6. The President stated that four Members had applied for four positions on the Board of Directors.  Three of the positions were for three - year terms, and one position was for one year  to complete the term of Jay Youngquist, who had previously resigned. The four Members were Jim Hogan, Laura McDowall, Jennifer Walsh, and Jay Youngquist.

7. The President inquired whether all ballots had been received or whether anyone wished to retrieve their ballot at this time. No new ballots were submitted nor were there any requests to retrieve ballots. The President asked that two Tellers of the Election be appointed. The Members appointed Christine Dietrich, and Howard Willis. The Tellers took control of the ballots and counted the votes. The results of the election were as follows:

Jay Youngquist      86 votes
Jim Hogan             56 votes
Jennifer Walsh       51 votes
Laura McDowall    39 votes

The three members with the highest number of votes received the three - year terms, May 1998 - May 2001.  Laura McDowall received the one year term, May 1998 - May 1999. The opened ballots were kept for final disposition as specified in the By-Laws.

8. The President, Joe Wooldridge, summarized the main issues addressed by the Board during the past year.  His comments included the status of the roads and common area.  The Board had been proceeding on repairing the roads and drainage for acceptance into the state road system.  A representative from VDOT had then required the replacement of our two culvert pipes (one 60' and the other 100') at the last inspection, because of rust damage.  This was a surprise at the time because VDOT had never mentioned the culvert pipes as an issue before.  The Board is currently investigating the costs of repairing the two culvert pipes.  Frank Dietrich suggested that, whether or not we turn the roads over to the state,  the metal culvert pipes should probably be replaced with concrete pipes so that rust damage would no longer take place.  The President offered that he had a quote from Larry Poore to seed and fix drainage issues in  the common area, but it was for $4,500. Which was above the $3,000 allocated at the September 1997 Board meeting to repair the common area.  The Board agreed to discuss the issue of allocating a larger amount for common area repair at the Board meeting to follow.  Christine Dietrich mentioned that although our roads were recently repaved, they showed signs of wear and didn't look a whole lot better than before.  Jerrel Daughtry mentioned that VDOT had just recently repaved route 685 (Centerville Road) leading to our subdivision, and all the other subdivisions that were part of the state road system along Centerville Road.  Jerry pointed out that our roads would have most likely also been repaved along with the other subdivision if we were part of the state road system.

9. The President opened the meeting to any comments or new business. Jennifer Walsh suggested that the swim / beach area needed a little more stone next to the boat ramp to keep the sand from washing into the boat ramp area, and possibly some additional sand added to the beach area.  Frank Dietrich asked if we were still going to have a dry hydrant installed next to the boat ramp area.  The President agreed to follow up on the status of the dry hydrant, since we were on the list, maintained by the Mineral Fire Department, to have one installed.  Laura McDowall asked about having a Stop sign installed at the exit to our subdivision.  She was referred to the minutes of the September 1997 meeting where she had volunteered her husband, Doug McDowall, to install the sign along with the help of Jerrel Daughtry.  Frank Dietrich said that the docks sway tremendously and were in need of some kind of repair.  The President mentioned that Jay Youngquist had done some research into the costs and issues of repairing the docks, but Jay was not at the meeting, so the issue would be addressed at the next Board meeting in July.

10. The President asked if there were any additional business, questions, or comments. There were none. Upon motion, properly made, seconded, and passed unanimously, the ninth Annual Meeting was adjourned at 11:40 A.M.