Date: May 22, 1999 Time: 12:40 P.M.

Location: The Pavilion, Beach and Boat Dock Area,
Lakeshore Woods Subdivision
 
 

1. The President, Joe Wooldridge, formally opened the meeting about 12:40 P.M.; his opening remarks included welcoming the Members in attendance to the tenth Annual Meeting.

2. For a quorum, 10% or more of the lots needed to be represented. Representatives were at the meeting from Lots 1, 2, 29, 35, 37, 41, 46, 47 and 53, which accounted for 17% of the lots. Therefore, a quorum was present.

3. For proof of notice of the meeting, the Secretary-Treasurer reported to the President that he had sent notices in a timely manner to all Association Members at their address of record, following the By-Laws. Neither Members in attendance nor Members not in attendance claimed any lack of proper notice. Therefore, it was determined proper notice was given.

4. The President presented the Minutes for the previous (ninth) Annual Meeting of the Association, May 30, 1998. These Minutes were sent to all attendees of that ninth Annual Meeting and were available to Members at the current meeting for inspection. Reading of the Minutes was waived; they were unanimously accepted by the Members as written, without corrections or additions.

5. James Hogan, the Secretary -Treasurer, provided the financial report. The financial report was also given as a handout to the Members. The report, being thorough as usual, was accepted as given. Jim also reported that the dues for seven lots were still delinquent, and he would be filing liens against these properties sometime in June.

6. The President stated that four Members had applied for four positions on the Board of Directors.  Three of the positions were for three - year terms, and one position was for one year  to complete the term of Ray Pelletier, who passed away last year. The four Members were Guy Siebold, Jerrel Daughtry, David Weisman, and Michele Lewis.

7. The President inquired whether all ballots had been received or whether anyone wished to retrieve their ballot at this time. No new ballots were submitted nor were there any requests to retrieve ballots. The President asked that two Tellers of the Election be appointed. The Members appointed Regina Hogan, and Howard Willis. The Tellers took control of the ballots and counted the votes. The results of the election were as follows:

Guy Siebold            72 votes
Michelle Lewis        60 votes
Jerrel Daughtry        47 votes
David Weisman        21 votes

The three members with the highest number of votes received the three - year terms, May 1999 - May 2002.  David Weisman received the one year term, May 1999 - May 2000. The opened ballots were kept for final disposition as specified in the By-Laws.

8. The President, Joe Wooldridge, summarized the main issues addressed by the Board during the past year.  His comments included the status of the roads and common area.  The roads (except Park Run) had officially been accepted into the State road system by VDOT.  We were still waiting on the contractor to correct the drainage and seeding of the common area.  The delay was mainly due to drought conditions over the last year.  Mail boxes for owners along the State roads had been moved to their proper locations.  And finally the boat docks had been improved for stability and the pavilion and decking had been cleaned and stained.

9. The President opened the meeting to any comments or new business.  Howard Willis said that his assigned slip (#18) was not usable with his pontoon boat.  He believed that he needed another slip assignment.  Howard also thought that when a lot was sold, the slip should revert back to the association for reassignment.  In this way the association might be able to accommodate all owners more effectively.  The president said that our current position is that slips are permanently assigned, but can be traded among owners if both parties agree.  But given that there are typically only five or six boats currently using the slips, Howard could just use another slip that was not regularly in use.  Several slips were suggested with out of state owners.

Regina Hogan suggested that she would like the association to rent some sort of "porta-potty" for the summer, to be discreetly placed in the common area.  The president agreed to bring up the idea at the following board meeting.

The members officially welcomed David Weisman  and Michelle Lewis as new board members.

Thanks was given to the past board members for their efforts, with special thanks going to Jerrel Daughtry for all of his work on completing the road turn over to VDOT, cleaning and staining the pavilion and deck area, and coordinating the moving of the mail boxes.  Jerry has been doing all the work of the position of Vice President, but without the title or pay.

10. The President asked if there were any additional business, questions, or comments. There were none. Upon motion, properly made, seconded, and passed unanimously, the tenth Annual Meeting was adjourned at 12:55 P.M.