LAKESHORE WOODS ASSOCIATION, INC.
Minutes of the 17^th ANNUAL MEETING
May 27, 2006
Location: The Pavilion

 

The Association President, Jim Hogan, formally opened the meeting at 11:27 A.M.  It was determined that there was a quorum of Members necessary as specified in the By-Laws of the Association.   The following lots were represented at the meeting:  1, 2, 12, 15, 17, 18, 19, 23, 26, 27, 28, 45, 46, 47, & 53.

Minutes of 2005 Annual Meeting had been posted on the website and copies were made available at this meeting.  A motion was made, properly seconded, and unanimously affirmed to approve the prior year’s Annual Meeting Minutes.

Treasurer’s Report

In the absence of the Secretary-Treasurer, Jay Youngquist, President Hogan made available a copy of the financial report Jay had prepared which showed a Balance of Funds of $31,524 as of the end of 2005.  There were accounts receivable of approximately $3,955 from annual dues and late fees from Lot 44 which has been accruing for several years now.  In addition, there was approximately $1,169 of accrued CD interest.  The report also included a Statement of Revenues & Expenses (2005 & 2006 Year-to-Date), Budget Status (2005 and 2006 Year-to-Date), Balance Sheet (2005 Year-end and 5/27/06), and 10-Year Financial History (1995-2005).

Prior to the meeting, Jay had contacted Gloria Layne, Louisa County Treasurer, to inquire about the status of tax payments on Lot 44 and what action the county may be planning to collect any uncollected county taxes.  She advised him that county taxes were in arrears for an identical number of years and that the outstanding taxes owed were approximately the same as our current lien.  She was going to contact the County Attorneys Office to see if they should pursue foreclosure.  As of the time of the meeting, she had not received a response.  Jay will obtain her response, update the current lien, and depending on the outcome, may contact our legal firm concerning our next steps.

There is currently one account (Lot 11) with unpaid dues for which a Final Notice has been sent before a lien will be applied to the lot and possible legal action.

Election of New Directors

President Hogan reported that there were 5 open director positions; 3 positions were turning over on a normal cycle, one resignation in contemplation of moving away (Jennifer Walsh), and one additional position to fulfill the remaining term of a departed member (Guy Siebold).  Since 3 of the board members whose terms were expiring had agreed to serve again, and there were only 2 other Members who had formally expressed interest in serving on the Board, nominations were made, properly seconded, and unanimously affirmed to name incumbents (Frank Dietrich, Michael Organ, and David Weisman) and new members (Patrick Herrity and Randy Cassada) to the 2006-2007 Board of Directors.

President Hogan acknowledged the many contributions of departing board member, Jennifer Walsh, who was currently in the process of selling her Lakeshore Woods home and with plans of moving to North Carolina.  Jennifer had served for 16 years as an active board member since her election at the 1^st Annual Meeting of the newly-formed Lakeshore Woods Association in 1990, following the subdivision’s turnover over from the Developer.  During this time, she and her husband, Terry, each year had handled many of the preparation activities for the ever-growing Annual Picnic.
 

Report of the Environment Control Committee

President Hogan presented a report that Jay had prepared showing that, as of the meeting date, there now 44 owners of the 52 Lakeshore Woods lots, 27 homes were now built or under construction, there were 7 full-time residences, 3 lots currently known to be for sale, 7 known lot sales in the past year.

He indicated that there has generally been good compliance to the Covenants with a few exceptions being addressed.

The Port-a-Potty had been reinstalled at a new, more-convenient, less-obtrusive location.

There was a discussion about the trailers/boats/jet skis being left long-term in the parking area.  It was decided that this was not desirable and that offenders will be asked to move there equipment.  With respect to the one jet ski that has been there for several months, and whose owners had been formally requested to move it, the consensus was of those present was to send one last request to the owner and then to have the jet ski and trailer removed.

There was a discussion on re-treatment of the decks and pavilion area (including tables).  It was decided to approve power-washing and re-staining for $2,200 after confirming that the statement of work includes all decking and railing.

There was a discussion of the mowing services.  It was noted there had been trouble getting a hold of Eric Harlowe, the incumbent.  Eric had recently mowed the area prior to the meeting.  There was a question at the meeting as to his desire to continue with the work.  Kevin Schutte, new owner of Lot 23, who knows Eric offered to contact him to determine his continued interest.  There was no further resolution on this matter.


New Business

There was a discussion about whether it would be desirable to clean out the gullies in the park area and throughout the community.  There was mixed support for this work and as to what it should include.

The date for the Annual Picnic was set for Saturday, July 1st, at the Pavilion.  Nancy Herrity will coordinate.

The next Annual Meeting will be held on Saturday, May 26, 2007.

There being no further business, the meeting was adjourned at 11:55 A.M.


Respectfully submitted as compiled from meeting notes taken by Patrick Herrity,

James A. Youngquist
Secretary-Treasurer
Lakeshore Woods Association, Inc.